Privacy Policy (Draft)
Last Updated: November 20th, 2025
Business Name: [Your Business Name] (“we”, “our”, “us”)
Location: Auckland, New Zealand
This Privacy Policy explains how we collect, store, use, and protect personal information from students and users (“you”) who access our courses, websites, and services.
By enrolling in our courses or using our platform, you agree to this Privacy Policy.
1. What Information We Collect
We collect personal information including:
Personal & Contact Information
Name
Email address
Phone number
Educational & Uploaded Content
Assessments, coursework, files, and submissions uploaded by students
Analytics & Tracking Data
Google Analytics behavioural data
Meta Pixel tracking (ads + attribution)
Automatically Collected Data
Device information, IP address, browser type, cookies
2. How We Collect Data
We collect data when you:
Register or enrol in courses
Upload assessments or coursework
Interact with course platforms or communications
Visit our website or landing pages
Minors aged 17+ may enrol. We do not knowingly enrol students under 17.
3. Where Data Is Stored
Your data may be stored, processed, or backed up using trusted third-party platforms:
| Platform | Purpose | Data Stored |
|---|---|---|
| Kajabi | Course hosting, student accounts, email marketing | Account info, course progress |
| Google Drive | File storage | Assessments, coursework, internal records |
| Google Analytics | Behaviour tracking | Anonymous browsing data |
| Meta (Facebook) Pixel | Marketing attribution | Tracking data |
These providers may store data outside New Zealand (e.g., the US).
We rely on their secure infrastructure and policies to protect data.
4. Legal Basis & Consent
We collect data on the legal basis of:
Legitimate business interest (education, enrolment, communications)
Contractual necessity (providing course access)
Implied consent when registering
Default consent applies to data collection and essential communication.
You may opt out of marketing emails or analytics tracking at any time where technically feasible.
5. NZQA Alignment
We are not currently an NZQA-registered provider, but we aim to align with NZQA-recommended best-practice standards for data privacy, educational record-keeping, and student information security.
This does not imply official accreditation or compliance.
6. How We Use Personal Information
We may use your information to:
Provide course access and support
Contact you about updates, certification, or coursework
Improve course quality and user experience
Send marketing or promotional content (with opt-out)
Analyze performance and website traffic
We do not sell personal data to third parties.
7. Sharing Data With Third Parties
We may share your information with:
Software providers listed above
Legal authorities if required by law
Contractors or educators assisting with assessment or support
We do not share personal data for unrelated external purposes.
8. Data Retention
We retain student data for as long as necessary for educational, legal, and record-keeping purposes, unless deletion is requested (where applicable).
You may request:
Deletion of personal information
Removal from marketing systems
Export of stored data (where feasible)
9. Security Measures
We take reasonable steps to protect data through:
Encrypted cloud storage
Password-protected systems
Limited access to internal personnel
Use of reputable third-party platforms
However, no online system is completely secure, and we cannot guarantee absolute protection.
10. Your Rights (New Zealand Privacy Act 2020)
You have the right to:
Access information we hold about you
Request corrections
Opt out of communications
Request deletion (where lawful)
Requests may be emailed to:
📩 [Insert Contact Email]
11. Changes to This Policy
We may update this Privacy Policy at any time. Continued use of our services constitutes acceptance of the updated terms.
12. Contact Us
For privacy concerns or requests:
Email: [Insert Contact Email]
Location: Auckland, New Zealand
Business Name: [Your Business Name]